Eligibility for IPS Applications

ligibility for Applications

Under the Police and Justice Act 2006 and the Local Electoral Administration and Registration Services (Scotland) Act 2006, the Registrars General for England and Wales, Scotland and Northern Ireland can disclose death registration information to assist in the prevention, detection, investigation or prosecution of offences. Anyone who applies for this information must explain how it will be used to meet this purpose. Orders made under the provisions of the Police and Justice Act 2006 state that information may be released to organisations that fall within the definitions listed below.

1.  A local authority within the meaning of the Local Government Act 1972.
2. The Council of the Isles of Scilly.
3. A council within the meaning of the Local Government etc (Scotland) Act 1994.
4. A district council within the meaning of the Local Government Act (Northern Ireland) 1972.
5. A government department in England and Wales or Scotland and any agency thereof. 
6. The Scottish Executive. 
7. A Northern Ireland department
8. A credit reference agency.
9. A building society within the meaning of the Building Societies Act 1986.
10. An insurer.
11. A person who holds a licence under the Consumer Credit Act 1974
12. A bank as defined in the Bankers' Books Evidence Act 1879
13. The trustees or managers of a pension scheme.
14. A person who, or body which, updates lists so as to remove the entries on those lists of persons who are deceased.
15. A body established by an Act of Parliament or by a statutory instrument made under an Act of Parliament to perform functions conferred on it under or by that Act or instrument.
16. An NHS body within the meaning of the National Health Service Act 2006.
17. An NHS body within the meaning of the National Health Service (Wales) Act 2006
18. A body to which Article 90 of the Health and Personal Social Services (Northern Ireland) Order 1972 applies.
19. The Common Council of the City of London.
20. A person who has been authorised to exercise a function of an office-holder or Minister in accordance with section 69 of the Deregulation and Contracting Out Act 1994.
21. A person who has been authorised to exercise a function of a local authority in accordance with section 69 of the Deregulation and Contracting Out Act 1994

Should any organisation that applies for the information not fit within the definitions there is the possibility that further Orders can be laid before Parliament to extend the list accordingly.

Security Requirements

Applicants who are invited to progress to Stage 2 of the application process must complete a Security Assessment form. Before any decision is made on whether the information can be disclosed, the Registrars General need to be satisfied that sufficient security exists to ensure that the data is only accessed by the appropriate people for the purpose for which it is intended.
Applicants must provide details of the security measures in place for the actual site(s) where the data is to be stored, processed or accessed. Details of the organisation's security policy are required, as well as other information, for example, whether any security risk reviews are undertaken in relation to any systems which will use the data.